Permissions can be granted individually (see below) or in sets by assigning organization and team roles to members.
Who can grant permissions?You must have Webmaster Access or have an Organization Admin role to grant permissions to use SportsEngine tools to other people. Members with Owner permissions for pages can grant permissions for that individual page.
Grant Permissions to Use SportsEngine Tools
Permissions can be granted individually from the People tab in the Admin Control Panel. Remember that permissions can also be granted in sets by assigning organization and team roles to members.
- Log in to your site and go to the Admin Control Panel.
- Click the People (or Members) tab.
- Click Permissions (or Member Directory).
- Find the person who you want to give permissions to and click their name.
- Select the profile to grant permissions to. This is usually just their name again on the left.
- Check the box next to the tools that you would like to give this person access to
If the person that you want to give permissions to is not in the list, you may need to invite the person to become a member of your SportsEngine site first. How do I invite someone to my organization in SportsEngine?
What permissions can I grant?Below are just a handful of the permissions that you can grant.
|Webmaster Access||Access all tools and manage website content|
|Admin Control Panel||Access all tools, but not website content|
|Sport Management||Manage leagues, divisions, teams, seasons, players, etc.|
|Financials||View financial data and send invoices|
|Registration||Edit registration sessions and view registration data|
|Website Content||Administrate, edit, or view website pages|
Permissions are organized hierarchically. If you grant a higher level permission, you won't need to also grant a lower level permission. For example, if you grant a person access to the Admin Control Panel, you will not need to also grant them access to Financials.
Grant Permissions to Website PagesIn addition to SportsEngine tools, you can grant permissions to view, edit, or own, individual pages on your website. This is useful to delegate responsibility for the various parts of your website such as the calendar page or individual team pages.
Types of Page PermissionsThere are 3 types of page permissions you can grant:
Owner: user can add content, delete the page, and send messages
Edit: user can edit existing page content
View: user can just view existing page content
By default all users have viewing permissions to public pages.
Grant Access to Team Center
Team managers and coaches must have owner permissions for their team page or be assigned to a team role to manage their team in SportsEngine's Team Center.
How to Grant Permissions for PagesIf you have Webmaster Access, you can grant permissions from the Admin Control Panel just like granting permissions to tools (see above). If you do not have Webmaster Access but have Owner permissions for a page, you can grant page permissions to other people for that page.
Important! You must have owner permissions for a page to grant permissions to that page
- Log in to the website and navigate to the page you wish to grant permissions for
- Turn on edit mode
- Click the Permissions tab
- Select Add Profile or Add Group
- Select the person or group that you would like to give permissions
- Check the box under the Owner, Edit, or View permissions
- Select Add
Note: a user with edit permissions will not be able to edit a disabled page
If the person that you want to give permissions to is not in the list of profiles, you may need to invite the person to become a member of your SportsEngine site first. How do I invite someone to my organization in SportsEngine?
Review Member Permissions
You can view permissions for an individual member by clicking on the name of that member from the Permissions page. You can also view the member's roles by clicking the person's name in Members then clicking the Roles tab.
If you'd like to review permissions for all of your members at once, you can generate a quick report from the Permissions page:
- Log in and go to the Admin Control Panel
- Click the People tab
- Click Permissions
- Check Webmaster, Admin Control Panel, and Page Owner, under Fields
- Click Update Quick Report
The data will appear in the Quick Report table. Permissions will appear as a 'Yes' or 'No' under each type of permission for each user. You can also download the report by clicking Export to Excel (CSV).